Lms Cost Calculator
Compare Learning Management System costs across Teachable, Thinkific, Kajabi, and Podia. Enter values for instant results with step-by-step formulas.
Reviewed for accuracy by Daniel Agrici, Founder & Lead Developer
Lms Cost Calculator
Calculator
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Formula: Total Annual Cost = Monthly Plan Price x Billing Discount x 12 + Transaction Fees
Worked example โ Podia saves $1,320/year vs Kajabi for basic course hosting needs
Formula
Total Annual Cost = Monthly Plan Price x Billing Discount x 12 + Transaction Fees
Each platform has tiered pricing based on features and student limits. Annual billing saves approximately 20%. Transaction fees (Teachable Basic only at 5%) are added on top. Cost per student is calculated as total annual cost divided by enrolled students.
Worked Examples
Example 1: Solo Creator with 200 Students
Problem:A solo course creator with 200 students and 3 courses needs basic features with a custom domain. Monthly billing.
Solution:Teachable Basic: $59/mo = $708/year + 5% transaction fees Thinkific Basic: $49/mo = $588/year, 0% fees Kajabi Basic: $149/mo = $1,788/year, 0% fees Podia Mover: $39/mo = $468/year, 0% fees Cheapest: Podia at $468/year Most Expensive: Kajabi at $1,788/year
Result:Podia saves $1,320/year vs Kajabi for basic course hosting needs
Example 2: Growing Education Business
Problem:An education business with 2,000 students, 10 courses, needs advanced analytics and affiliate marketing. Annual billing.
Solution:Teachable Pro: $159 x 0.8 = $127.20/mo = $1,526/year Thinkific Grow: $199 x 0.8 = $159.20/mo = $1,910/year Kajabi Growth: $199 x 0.8 = $159.20/mo = $1,910/year Podia Shaker: $89 x 0.8 = $71.20/mo = $854/year Cheapest: Podia at $854/year Most Expensive: Thinkific/Kajabi at $1,910/year
Result:Podia saves $1,056/year, but Kajabi includes email marketing and funnels
Frequently Asked Questions
What is an LMS and why do course creators need one?
A Learning Management System (LMS) is a software platform that allows you to create, host, sell, and manage online courses. Course creators need an LMS to deliver content professionally, track student progress, process payments, and scale their educational business. Without an LMS, creators would need to cobble together multiple tools for hosting videos, collecting payments, managing enrollments, and communicating with students. Modern LMS platforms like Teachable, Thinkific, Kajabi, and Podia provide all-in-one solutions that handle everything from course creation to marketing automation and student analytics.
How does Teachable compare to Thinkific for online courses?
Teachable and Thinkific are the two most popular dedicated course platforms, each with distinct strengths. Teachable excels in ease of use with a more intuitive course builder and better native checkout experience, but charges transaction fees on its basic plan (5%). Thinkific offers zero transaction fees on all plans and provides more flexibility in course site design with its theme editor. Thinkific also includes a more robust free plan. For communities, Teachable recently added community features while Thinkific has had them longer. Both platforms support unlimited students on paid plans, but Thinkific limits courses on its basic tier to five.
Is Kajabi worth the higher price compared to other LMS platforms?
Kajabi is the most expensive option but positions itself as an all-in-one business platform rather than just a course host. Its higher price includes built-in email marketing, sales funnels, landing pages, a website builder, and podcast hosting that other platforms charge extra for or require third-party integrations. If you currently pay for separate email marketing ($50-100/month), funnel software ($97-297/month), and website hosting ($20-50/month), Kajabi may actually save money by consolidating everything. However, if you only need course hosting and already have marketing tools you like, Kajabi is likely overpriced for your needs.
What features should I prioritize when choosing an LMS?
The most important features to prioritize depend on your business stage. For beginners, focus on ease of use, payment processing, and basic course delivery since you need to launch quickly without a steep learning curve. For growing creators, prioritize email marketing integration, analytics, and student engagement tools like quizzes and certificates. For established businesses, look for affiliate marketing programs, advanced reporting, API access, and white-labeling capabilities. Across all stages, ensure the platform handles your expected student volume, supports your preferred content formats like video and downloads, and provides reliable uptime and customer support.
How do transaction fees impact LMS total cost?
Transaction fees can significantly increase your effective LMS cost, especially at higher revenue levels. Teachable Basic charges a 5% transaction fee on top of its monthly subscription. For a creator earning $5,000/month in course sales, that adds $250/month or $3,000/year to the cost, making the Basic plan effectively more expensive than upgrading to Pro which has zero fees. Thinkific, Kajabi, and Podia charge no transaction fees on any paid plan. When comparing platforms, always calculate your expected revenue and add transaction fees to the subscription cost. The break-even point for upgrading from a plan with fees to one without typically occurs around $3,000-4,000 in monthly revenue.
Should I choose monthly or annual billing for my LMS?
Annual billing typically saves 20% compared to monthly billing across all major LMS platforms. For Teachable Pro, that means saving approximately $380/year. For Kajabi Growth, annual billing saves roughly $480/year. The trade-off is commitment risk since you are locked in for a full year. A smart approach is to start with monthly billing while you validate your course idea and confirm the platform meets your needs. Once you have consistent revenue and are confident in the platform, switch to annual billing to capture the discount. Most platforms allow you to switch from monthly to annual at any time and will pro-rate your existing subscription balance.
What is Podia and how does it compare to larger LMS platforms?
Podia is a streamlined course platform focused on simplicity and affordability. Starting at $39/month, it offers unlimited courses, students, and digital downloads with zero transaction fees. Podia stands out with its clean interface and built-in email marketing on all plans. However, it lacks some advanced features found in competitors like detailed student analytics, advanced quiz types, and sophisticated course completion certificates. Podia is ideal for solo creators who want an affordable all-in-one platform without complexity. It includes digital downloads, webinars, and community features alongside courses, making it a versatile choice for creators selling multiple types of digital products.
How do I calculate the true cost per student for my LMS?
True cost per student goes beyond dividing your monthly subscription by student count. You need to factor in subscription fees, transaction fees on sales, payment processing fees (typically 2.9% + 30 cents per transaction via Stripe), any add-on costs for email marketing or integrations, and the cost of your time for platform administration. For example, a Teachable Pro plan at $159/month with 500 students has a base cost of $3.82/student/year. But if you add $50/month for external email marketing and average $500 in payment processing fees monthly, the true cost rises to $18.84/student/year. Consolidating tools on an all-in-one platform can significantly reduce this effective cost per student.
Can I migrate my courses between LMS platforms?
Yes, but migration difficulty varies significantly between platforms. Most LMS platforms allow you to export student data as CSV files, but course content migration usually requires manual recreation. Video files need to be re-uploaded, quizzes rebuilt, and sales pages redesigned. Some platforms like Teachable offer migration assistance for Pro plan customers. The biggest challenge is maintaining student enrollment records and login credentials, as most platforms do not support direct student account transfers. Plan for 2-4 weeks of migration time for a course library with 5-10 courses. To minimize migration pain, always keep original copies of your video files, documents, and course outlines outside of any single platform.
What hidden costs should I watch for when choosing an LMS?
Several hidden costs catch course creators off guard when budgeting for an LMS platform. Payment processing fees from Stripe or PayPal (2.9% + 30 cents per transaction) apply on all platforms regardless of the LMS transaction fee policy. Many platforms charge extra for custom domains, SSL certificates, or removing platform branding from your site. Email marketing beyond basic limits often requires upgrading to a higher tier or purchasing a separate tool. Video hosting bandwidth overages can occur on platforms with storage limits. Other overlooked costs include paid themes or templates for customization, third-party integrations like Zapier for workflow automation, and potential costs for student support tools or helpdesk software.
References
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Reviewed for accuracy by Daniel Agrici, Founder & Lead Developer ยท Editorial policy
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